We’re hiring! Apply to join us Programmes Manager

Choose Love collage

Job Description: Programmes Manager – Choose Love

Purpose of the role: to support the organisation’s programmatic efforts, including needs assessment, grants management and donor reporting, to be based in Athens with frequent travel within Greece.

We are Choose Love
Our vision: a world that chooses love and justice every day for everyone.
Our mission: we do whatever it takes to identify, close and prevent gaps in services and protections for refugees and displaced people globally. 

This is what we do
Choose Love was founded by a group of friends who wanted to collect donations for refugees in Calais. Six years later, we now support over 150 groups projects across 15 countries. We are creative, energetic and have huge ambitions. We raise money in support of over 150 groups providing vital aid and services to refugees and displaced people around the world – doing whatever it takes to identify, close and prevent gaps in services and protections.

About the role
This role will work closely with the Greece Country Director and will be part of the Programmes team at Choose Love. The Programmes Manager will be highly flexible and adaptive, able to jump in and out of projects as needed, with strong project management and highly effective administration skills. This role will ideally have experience assessing humanitarian needs and managing grants. The Programmes Manager will report to the Greece Country Director.

Key areas of responsibility:
Grant administration (Grantees and Donors)

  • Work closely with implementing partners and our Programmes & compliance team to track documentation needed for granting to partner organisations.
  • Support development and maintain grants tracker tool to track grant start and end dates, reporting deadlines, etc.
  • Draft Memorandum of Understandings between Choose Love and partner organisations.
  • Gather paperwork from Choose Love Partners for due diligence and compliance.
  • Review documents according to due diligence and compliance needs (adhering to UK charity law and guidelines).
  • Draft and edit grant documents from partners.
  • Maintaining the schedule for reporting to donors.
  • Narrative reporting to donors – capturing the work of our implementing partners.
  • Support with developing proposals for donors to Choose Love.

Relationship Management 

  • Ongoing relationship management of new and existing partners.
  • Communicate regularly with implementing partners and track key takeaways and action items to share internally.
  • Respond to ad hoc capacity building requests – including support on application process and support with reporting.
  • Maintain up-to-date understanding of the needs of communities and partner operations.
  • Context analysis, needs assessment and communication.
  • Understand the context in Greece, and keep up to date with the situation.
  • Conduct continuous needs assessment using Choose Love’s framework, to make recommendations for the most effective use of funding.
  • Develop and maintain effective and productive working relationships with stakeholders to enhance cooperation and coordination.
  • Represent Choose Love at external meetings where appropriate.
  • When required, arrange visits for the Choose Love team, donors, journalists and stakeholders.

Internal Communications

  • Contribute to information flow across the organisation about needs assessments,
    partner activities, Choose Love including presentations on team calls and email updates to the team.
  • Support the Senior and Executive leadership teams with information to feed back to the board about Programmes work.
  • Capture information on specific contexts and Programmes impact, and summarise quickly and efficiently to the Communications team, as well as for external stakeholders / funders.

Key requirements:

We strongly encourage individuals with lived experience of displacement to apply. Relevant and proven experience in a Programmes Manager, Grants Manager or similar role. Previous experience working with non-profits desirable.

  • Understanding of the refugee sector in Greece is essential
  • Fluency in written and spoken English is essential
  • Drivers licence essential
  • Fluency in Greek is desirable
  • Financial management, attention to detail and excellent organizational and relationship management skills
  • Self-started with proven ability to take direction and work independently, using initiative
  • Excellent writing, editing, grammatical and analytical skills
  • Strong drive and adaptability to work effectively across a broad range of cultural/geographic areas
  • Capable and willing to be flexible and move from one project to another as need dictates, with a focus on reactive or short-term work
  • Proven ability to meet deadlines and manage multiple tasks while ensuring quality output
  • Acute attention to detail and able to juggle multiple projects
  • Proven ability to oversee a wide portfolio of projects and to manage multiple competing deadlines
  • Ability and strong desire to work collaboratively
  • Flexibility to travel within Greece

This is what the benefits look like

  • Competitive salary (based on relevant skills and experience)
  • 22 days holiday (exclusive of bank holidays)
  • Being part of a diverse and inclusive team
  • Opportunities for personal development

Equal opportunities

We work in a spirit of solidarity with our partners, communities, and beneficiaries without compromising the need for safety and protection. We seek to protect the rights and uphold the dignity and humanity of all those whom we reach. We recognise and respect individuals’ capacity: we see them as actors in their own development, and we encourage their engaged participation in our work.
Choose Love is an equal opportunity and merit employer, offering employment to suitable individuals who exhibit and are willing to ascribe to our mission and values. We are committed to cultivating a fair and healthy environment, where everyone can be themselves and thrive. That’s regardless of your gender, age, ethnicity, disability, religion, sexual orientation, and cultural identity. 

How to apply 

Send a copy of an up-to-date CV and a cover letter describing why you think you’re the right candidate for this role to alison@choose.love. Application deadline: 30th September. 

At Choose Love, we are committed to the safeguarding and protection of all those with whom we have contact, especially refugee children and vulnerable adults. We will do everything possible to ensure that only those who are suitable to work with children, vulnerable adults and displaced communities are recruited to work for us. For this reason, this post is subject to a range of vetting checks including a criminal records disclosure.